Directed Grant Report 3-31-2023(2)
DNCR Quarterly Report on S.L. 2021‐180 Directed Grants ‐ March 2023
| Budget Item # | Grantee | NR Grant Amount | Date of the initial contact | Date all documentation received from grantee | Date the contract was sent to the entity receiving the funds | Date the administering agency received the fully executed contract back from the entity | Contract execution date (signed by both parties) | Payment date | Notes |
|---|---|---|---|---|---|---|---|---|---|
| 295 | National Black Theater Festival (to NC Black Repertory Company, Inc.) | 25,000 | 1/14/2022 | 726/2022 | 7/27/2022 | 7/29/2022 | 7/29/2022 | 2/7/2023: $25,000 | No response from recipient; re-sent all previous communication, 3/3/22, left voicemail 4/5/22. Left voicemail on 5/10/22 and sent follow-up email. 5/20: Emailed Gwendolyn Pryor Office Assistant/Receptionist g_pryor@ncblackrep.org; Follow-up email sent on 6/6/22 with copies to receptionist and company manager. Email to all listed on website on 6/7/22/ Phone conversation with Nigel Alston on 6/9/22. Follow-up emails on 6/10/22 and 6/21/22. Discussion about documentation with grantee on 6/28/22. Follow-up emails on 7/5/22 and 7/19/22. Received all documentation on 7/26/22 and executed contract on 7/29/22; however, OSC did not accept the substitute W9. Follow-up emails regarding sub W9 on 8/9/22, 8/16/22, 8/23/22, 8/29/22, 9/19/22, 9/27/22, 10/3/22, 10/24/22, 10/25/22. Nigel Alston replied on 10/25/22 saying he left one digit off the Substitute W9 form and will correct it. Did not do so, followed up 11/7/22, 11/21/22, 12/14/22, 1/5/2023. 1/9/2023: New contact stated they will provide corrected W9. 1/10/2023: Updated Sub W9 sent to AP for review. 1/17/2023: OSC rejected Sub W9 as Tax ID did not match IRS records - Grantee informed. 1/31/2023: updated form sent in and accepted. Sent to AP for payment. 2/7/23: Payment in full. |
| 441 | Tarheel Minutemen Foundation (through grant to DNCR) | 30,000 | 9/9/2022 | 9/8: phone call with Larry Coleman, Exec Dir of the Minutemen Foundation, confirmed email address 9/9: emailed notification and requirements 9/22: John Merritt phone call re: status of funds and needs, relayed that Coleman had received all materials pertaining to the grant 10/4: follow up email for requirements 10/27: left voice mail for Larry Coleman 11/1: Larry Coleman returned message; is requesting signature from Board Chair to send in requirements needing signature, promised to submit as soon as complete 11/18: Coleman requested assistance in completing OSC electronic vendor form prior to submitting to OSC; responded with agency contact information 1/6: sent reminder email to Coleman to submit requirements and that funds must be spent by 6/30/23. 1/13: Coleman requested phone call follow-up for week of 1/16 to discuss their recent staff changes and requirements 2/8: Updated contact information to new Exec Dir Christine Quante, Coleman retired 2/9: left voicemail and emailed Christine Quante and offered consult time; no response 3/3: third email attempt to contact new Executive Director and offer assistance in submitting requirements 3/8: Follow up email notifying that grant funds may revert if no action is taken 3/10: Spoke with Grantee who indicated they will seek to get requested information in the next few weeks |
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| SL 2021-180, Section 14.13 | Surry County | 4,000,000 | 2/9/2022 | 6/13/2022 | 6/15/2022 | 6/15/2022 | 6/15/2022 | 12/1/22: $1,000,000 1/6/23: $1,000,000 3.28/2023: $1,000,000 |
Payment date represents first payment. 1/6/2023: 2nd payment of $1m. 3/28/2023: 3rd payment of $1m. |
| H203; Technical Correction 2022-6 | Mainspring Conservation Trust Inc. | 600,000 | 1/25/2023 | 2/15/2023 | 3/27/2023 | 3/29/2023 | 3/29/2023 | 1/26/2023: Grantee acknowledged grant requirements and indicated they will work on them. 2/15/2023: Receipt of partial documentation. 3/10/2023: Remaining documentation received. Preparing grant contract for internal review. 3/27/2023: Contract sent to Grantee. 3/30/2023: DNCR request to OSBM to transfer grant funds from SCIF | |
| Subtotal | 4,655,000 | ||||||||
| SFRF / ARPA Funds | |||||||||
| 250 | NC Museum of History Foundation | 3,000,000 | 12/21/2021 | 5/17/2022 | 6/1/2022 | 7/26/2022 | 7/26/2022 | 8/15/2022: $400,700 paid 2/23/2023: $300,450 paid |
Payments based on schedule set in SFRF Attachment B - Budget with NCPRO. Payment date indicates the date of first payment. Remaining balance is $2,298,850 |
| 251 | Carolina Ballet | 4,000,000 | 1/6/2022 | 7/8/2022 | 7/21/2022 | 7/22/2022 | 7/22/2022 | 8/15/2022: $600,00 paid 11/17/2022: $750,000 paid 2/10/2023: $725,000 paid |
Payments based on schedule set in SFRF Attachment B - Budget with NCPRO. Payment date indicates the date of first payment. Remaining balance is $1,925,000 |
| 252 | Flat Rock Playhouse | 100,000 | 1/21/2022 | 6/30/2022 | 7/7/2022 | 7/8/2022 | 7/8/2022 | 8/15/2022: $27,862 paid 11/4/2022: $72,138 paid |
Payments based on schedule set in SFRF Attachment B - Budget with NCPRO. Payment date indicates the date of first payment. All funds paid to beneficiary. No remaining balance. |
| 254 | Natural Science Center of Greensboro | 500,000 | 1/5/2022 | 4/22/2022 | 6/14/2022 | 6/17/2022 | 6/17/2022 | 6/20/2022: Paid $156,700 10/13/2022: $190,250 |
Payments based on schedule set in SFRF Attachment B - Budget with NCPRO. Payment date indicates the date of first payment. Remaining balance is $153,050 |
| Subtotal | 7,600,000 | ||||||||
| Combined Total | 12,255,000 |
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